Employment Opportunity

June 12, 2017

Executive Director (Part-Time)

The Montclair Fund for WomenApplication

Deadline July 21, 2017



The Montclair Fund for Women (MFW) is a private charitable foundation located in Montclair,
New Jersey. Our grant-making is rooted in the history of the former YWCA of Montclair-North
Essex, which provided support, encouragement, educational opportunities, recreation and safe
housing for many African-American women and girls from the early 20th century until 1953, and
for all women and girls in the Montclair area for 50 subsequent years. When the YWCA closed
in 2001 and sold its building, the Board used proceeds from the sale to establish the Montclair
Fund for Women. Since 2004, MFW has awarded over $600,000 to nonprofits working to
improve the lives of women and children of color.

Job Summary:

In 2016, MFW’s founding executive director retired after 15 years. We now seek a successor to
build upon her legacy. Reporting to the Board of Trustees, the executive director will be
responsible for supporting the activities of the Board, refining the mission, grant-making, grant
management, communications, community engagement and finance and administration. The
hours are approximately 20 hours a week, and there is no physical office. The executive
director is MFW’s sole employee.


Board Management

• Arrange and attend board and committee meetings, including preparing facilities, materials
and agenda
• Implement board directives and communicate with board between meetings
• Review drafts of board meeting minutes
• Lead the board in strategic planning and establish objectives based on philanthropic goals
and budget considerations
• Lead Board in strategy and implementation of recruiting new board members


• Design, review and maintain policies, practices and guidelines of the foundation
• Manage annual grant-making process including grantee proposal and budget review, site
visits and thorough due diligence of grant applications
• Prepare written summaries and present oral recommendations to the board
 • Oversee evaluation of grantees, monitor progress of approved grants and make periodic
reports to the Board on funding effectiveness
• Develop new programming ideas and initiatives to assist the foundation in fulfilling its
• Initiate and participate in partnerships/collaborative opportunities with other grant-makers
and nonprofit organizations, as appropriate

Grant Management

• Assure that grant checks are created and received by grantees and grant agreements signed
and returned
• Maintain electronic grant files and archives
• Coordinate with accounting professionals for proper reporting Communications and Community Engagement:
• Assure that the foundation and its mission are consistently presented in strong, positive
images to relevant stakeholders
• Review, modernize and redesign MFW website in order to best reflect our values
• Conceive, plan and carry out annual social event, symposium or awards ceremony for MFW
to generate good will and assert a presence in the community
• Initiate and maintain an appropriate social media voice and presence for MFW
• Develop relationship with local press, blogs and other outlets for publicizing MFW grants
and events
• Participate in New Jersey grant-making and nonprofit community by attending meetings,
conferences or site visits as appropriate as a way to stay current and inform MFW grantmaking
• Represent the foundation at community events, grantee events, and other appropriate activities in Montclair and around Essex County
• Prepare the annual report, press releases, content on the website and other
communications and outreach materials

Finance and Administration

• Manage relationship with investment manager, tax advisors, accountant, insurance
provider, legal counsel, web designer and other consultants
• Manage banking and monthly cash requirements
• Prepare the annual budget
• Oversee production of annual tax returns (990 PF) and other required reports
• Prepare and report to Board on the annual budget and ensure that it and the accounting
practices are adequate and cost effective.
• Organize finance committee meetings and ensure appropriate preparation of materials for
review including quarterly financial reports on the foundation’s administrative and grants

Required Qualifications

• Knowledge of and passion for the mission of MFW
• A bachelor’s degree
• Strong written and oral communications skills
• Adept at social media communications and website maintenance
• Five or more years work experience
• Understanding of nonprofit financial statements
• Solid budget management skills, including budget preparation, analysis, decision-making
and reporting
• Ability to convey MFW’s vision for the future to board, grantees and the public
• Strong organizational skills including planning, delegating, attention to detail
• Independent self-starter who takes initiative
• Expertise in Microsoft Office (Word, Excel, PowerPoint) and Google environment
• Strategic, creative thinker and communicator
• Flexible and willing to learn

Preferred Qualifications

• Knowledge of Montclair, NJ and surrounding communities
• Nonprofit leadership or management experience
• Experience in grant-making
• Knowledge of QuickBooks
• Demonstrated ability to oversee and collaborate with contractors and consultants

Compensation: Commensurate with qualifications and experience
Preferred Start Date: Immediate
How to Apply: Please submit a letter of application that explains your interest and
qualifications for the position, plus your resume and salary history and requirements. The
deadline for applications is July 21, 2017. All applications should be sent to
mffwgrantinfo@gmail.com. Applications without salary history will not be considered.